Oct 13, 2026
What Information Should You Send for a Custom Gift Packaging Quotation?
A practical checklist for custom gift packaging quotation requests, including size, material, printing, quantity, packing and delivery details.
When buyers ask for custom gift packaging, the quotation can be much more accurate if the main project details are clear from the beginning. This is especially important for paper gift bags, gift paper boxes and gift wrapping paper, because material, printing, structure and packing method can all affect the final price.
The following checklist can help brands, retailers, importers and packaging buyers prepare useful information before requesting a quote from a factory.
Why clear quotation details matter
A packaging quotation is not only based on size. The supplier also needs to understand how the product will be used, what level of presentation is required, whether the packaging needs to match an existing brand style, and how the goods will be packed for shipment.
1. Product type and application
Start with the product type you need: paper gift bags, gift paper boxes, gift wrapping paper, or a matching packaging set. Then explain the application, such as retail gifts, cosmetics, jewelry, clothing, food packaging, holiday promotion or private label packaging.
2. Size, material and structure
For bags, send width, height and gusset. For boxes, send length, width and height. For wrapping paper, send sheet size or roll size. If you are not sure, product size and reference photos are also helpful.
3. Printing, logo and artwork files
AI, PDF or CDR files are preferred for print-ready artwork. Buyers can also confirm CMYK printing, Pantone color, foil stamping, embossing, debossing, spot UV, matte lamination or glossy lamination.
4. Quantity, packing method and delivery plan
Please list the quantity for each size or design separately. Packing method also matters: bags are often packed flat, boxes may be assembled or flat-packed, and wrapping paper can be supplied by roll, sheet or folded retail pack.
Factory support for custom gift packaging
Qingdao Jinyue Tianyu Industry and Trade Co., Ltd supports custom paper gift bags, gift paper boxes and gift wrapping paper for retail, holiday, cosmetics, jewelry, clothing and private label packaging projects.
Buyer questions: comparing samples, trial orders and freight
Can I enquire before committing to a production quantity?
Yes. State that you are evaluating suppliers and give an estimated range rather than a committed order quantity. Identify whether the first step is a material reference, a structural sample or a custom printed sample. Request confirmation of the sample charge, courier cost, setup scope and timing before paying for or approving sample work.
What changes when the packaging is for patches or textile accessories?
Describe the dimensions, thickness, quantity and weight of the accessories in each pack, plus whether they are displayed in store or shipped individually. Include any backing cards, inserts or protective inner packing. Ask for a structure review against the actual contents: a presentation box or shopping bag should not automatically be treated as a parcel-shipping pack. Confirm the required protective outer packaging separately.
How should I compare EXW, FOB and delivered quotations?
Ask each supplier to state the delivery term and named place or port, and list what the quoted amount includes. Compare product, setup, packing and transport costs separately. For any delivered estimate, provide the destination country and postal code and ask which import charges, taxes and final-delivery costs are included. Do not compare two headline prices until their scopes match.
What supplier details should I verify before approving bulk supply?
Request the legal company name, production location and clarification of which processes are performed in-house or by partners. Ask which checks apply to materials, dimensions, artwork, finishing and packing, and what evidence can be supplied for the order. Agree the final specification and sample reference in writing; a general capability statement is not a substitute for an approved order specification.